Land Registration ProcedureDocuments Required for Registration of Real Property with the Register of DeedsA. Common Requirements 1. Original copy of the Deed or Instrument (Original Copy + 2 duplicate copies) 2. Owner’s copy of the Certificate of Title or Co-owner’s copy if one has been issued. (Original Copy + 2 duplicate copies) 3. Latest Tax Declaration if the property is an unregistered land. (Original Copy + 2 duplicate copies) B. Specific Requirements 1. Deed of Sale/Transfer 1.(A) For Individuals b. Revenue Tax Receipts evidencing payment of Capital Gains Tax (1 Duplicate Copy) c. Revenue Tax Receipts evidencing payment of Documentary Stamp Tax (1 Duplicate Copy) d. Real Property Tax Clearance indicating the tax declaration number (Original Copy + 1 Duplicate Copy) e. Official Receipt showing payment of the Transfer Fee (Original Copy + 1 Duplicate Copy) f. Department of Agrarian Reform (DAR) Clearance and Affidavit of Aggregate landholding of transferee if the land is covered by Comprehensive Agrarian Reform Program (CARP). (Original Copy + Duplicate Copy) g. Certificate from the Condominium Management in case involving transfer of condominium units 1.(B) For Corporation a. Secretary’s Certificate or Board Resolution to Sell or Purchase (Original Copy + Duplicate Copy) b. Articles of Incorporation (for transferee corporation) (1 Certified Copy of the Original) c. Certificate of the Securities and Exchange Commission (SEC) that the Articles of Incorporation had been registered . (1 Certified Copy of the Original) d. For Condominium or Condominium Certificate of Transfer, affidavit/certificate of the Condominium Corporation that the sale/transfer does not violate the 60-40 rule.(Original Copy + 1 Duplicate Copy) e. Subsequent transfer of CCT requires Certificate of the Condominium Management. (Original Copy) f. Sale by a Corporation Sole, court order is required.(Original copy of the Court Order) Additional Requirements 1. Extra-Judicial Settlement/Adjudication a. Affidavit of Publication of the publisher/editor stating that the b. Death Certificate c. Heirs Bond for personal properties d. Certificate Fee with Official Receipt 2. Registration of Sale of Subdivision Projects b. Development Permit (Original Copy + 3 Duplicate Copies) c. Certificate of Registration (Original Copy + 3 Duplicate Copies) 3. Power of Attorney or any Deed/Instrument executed abroad 4. Judicial Settlement of Estate b. Certificate of Finality of the order/termination of special proceeding c. Letters of Administration – if the property is being sold or encumbered 5. Mortgage/Lease b. Documentary Stamp Tax Return (Original Copy + Duplicate Copy) 6. Cancellation of Mortgage 7. Extrajudicial Foreclosure of Mortgage b. Approval of the Executive Judge of the Regional Trail Court c. Documentary Stamp Tax Return (Original Copy + 3 Duplicate Copies) 8. Consolidation of Ownership 9. Judicial Foreclosure of Mortgage b. Certificate of Sale issued by the Sheriff (Original Copies + 3 Duplicate 10. Execution Sale b. Certificate of Sale (Original Copy + 3 Duplicate Copies) c. Final Deed of Sale (Original Copy + 3 Duplicate Copies) 11. Condominium Projects b. Declaration of Restriction (Original Copy + 1 Duplicate Copy) c. Diagrammatic Floor Plan (Original Copy + 1 Duplicate Copy) If the Condominium Certificate of Title is issued for the first time in a. Certificate of Registration with the Housing and Land Use Regulatory b. Development Permit (Original Copy + 1 Duplicate Copy) c. License to Sell (Original Copy + 1 Duplicate Copy) |
Land Registration Procedure
